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Journal of Modern Medical Information Sciences
For Authors
Authors Guide

Instruction for Authors

 | Post date: 2021/05/10 | 
 How to Write an Article for JMIS
 
1. Article Type and Structure
The following points should be observed in arranging and writing the different parts of the submitted articles, according to the type:
 
1.1. Original Research
This type of article includes title, Persian and English abstract, article text, tables, diagrams, and references and up to 4000 words. If the study is done qualitatively, it can be up to 5000 words.
Article abstract should be structured (Objective, Methods, Results, Conclusion, Keywords) and up to 260 words.
 
1.2. Analytic/Systematic Review
The structure of this type of article includes title, Persian and English abstracts, article text, tables, diagrams, and references, and up to 5000 words. A structured article abstract is up to 300 words (Objective, sources of information or data, Methods chosen for study, combining the content and Results, Conclusion, Keywords) and an unstructured abstract is up to 260 words. In this type of study, at least 3 references must belong to the authors.
 
1.3. Short Communication
It is similar to research articles with few research findings. These types of articles include titles, Persian and English abstracts, article text, tables, graphs, and references and up to 2500 words. The abstract of these articles is structured (Objective, Methods, Results, Conclusion, Keywords) and up to 150 words.
 
1.4. Case/Series Report
The findings of this research in this type of article are limited to a specific topic or case. These types of articles include title, Persian and English abstracts, article text, tables, diagrams, and references and up to 3000 words. The abstract of these articles is structured (background or history, case, conclusion) and up to 125 words.
 
1.5. Letter to Editor
A letter to editor is prepared with critical topics on previous articles, new and valuable news, and experiences. A review of an article will be accepted no later than two months after publication. The maximum volume of a letter to the editor is 1000 words. A letter to an editor is presented in the order of presentation in the text of the title page, the text of the letter to the editor (may be presented in several sections), conclusion (optional), ethical considerations, acknowledgment, and references.
 
2. Article Components
 
2.1. Title Page
Article title: The title should be short and clear. Words such as study, review, and time can be omitted from it. The title of the article should be written as a phrase, not a sentence. Using abbreviations and acronyms in the title should be prevented.
Short title: A brief title that is printed for use on the headlines of the article (up to 20 letters).
Type of article: The type of article should be specified, original, short, review (narrative, systematic), and case study.
Authors’ details: In the case of all authors, in Persian and English abstracts, the first name and last name should be numbered and mentioned without any title (including lady, engineer, doctor, etc.). Organizational affiliation of all authors should be written in the same order of names, as follows:
Name of group, Name of a research center or faculty, University, City, Country
 
2.2. Abstract
Sections: The abstract of original articles in Journal of Modern Medical Information Sciences is a structured abstract, which includes the following four parts: Objective, Methods, Results, and Conclusion. The total number of words abstract is no more than 260 words. Keywords are used for indexing purposes; each article should provide 3-5 keywords selected from the Medical Subject Headings (MeSH).
 
2.3. Introduction
  • Statement of the problem
  • The study importance
  • Previous related research
  • Justification for the present study
  • Purpose or objectives of the research
It is recommended that the number of introduction words should not exceed 1200 words.

2.4. Methods
Methods: It should include and describe the following aspects: Ethics Issue: When reporting studies on human beings, indicate whether the procedures followed were by the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975, as revised in 2000. For prospective studies involving human participants, authors are expected to mention about approval of the regional/ national/ institutional or independent Ethics Committee or Review Board, obtaining informed consent from adult research participants, and obtaining assent for children aged over 7 years participating in the trial. The age beyond which assent would be required could vary as per regional and/or national guidelines. Ensure confidentiality of subjects by desisting from mentioning participants’ names, initials, or hospital numbers, especially in illustrative material. The ethical standards of experiments must be in accordance with the guidelines provided by the CPCSEA and World Medical Association Declaration of Helsinki on Ethical Principles for Medical Research Involving Humans for studies involving experimental animals and human beings, respectively). The journal will not consider any paper which is ethically unacceptable. A statement on ethics committee permission and ethical practices must be included in all research articles under the ' Methods' section.

Study design: Selection and Description of Participants; describe your selection of the observational or experimental participants (patients or laboratory animals, including controls) clearly, including eligibility and exclusion criteria and a description of the source population.

Technical information: Identify the methods, apparatus (give the manufacturer’s name and address in parentheses), and procedures in sufficient detail to allow other workers to reproduce the results.

Give references to established methods, including statistical methods (see below); provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations. Identify precisely all drugs and chemicals used, including generic name(s), dose(s), and route(s) of administration.

Statistical Analysis: Whenever possible quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Authors should report losses to observation. When data are summarized in the Results section, specify the statistical methods used to analyze them. Avoid non-technical uses of technical terms in statistics, such as ‘random’ (which implies a randomizing device), ‘normal,’ ‘significant,’ ‘correlations,’ and ‘sample.’ Define statistical terms, abbreviations, and most symbols. Specify the computer software used. Use upper italics (p=0.048). For all p values include the exact value and not less than 0.05 or 0.001. Mean differences in continuous variables, proportions in categorical variables and relative risks including odds ratios and hazard ratios should be accompanied by their confidence intervals.

  
2.5. Results
Results from the research should be in the form of text, table, diagrams, image, and map with full description.
The contents of the text, tables and diagrams, pictures, and maps should not be repeated.
Tables and diagrams must be presented statistically quite clear and accurately. Tables, diagrams, pictures, and maps should have a number and a clear, obvious, and short title with appropriate references in the text. The title of the tables should be written above them and the title of the charts, pictures, and maps below them.
 
2.6. Discussion: Include summary of key findings (primary outcome measures, secondary outcome measures, results as they relate to a prior hypothesis); Strengths and limitations of the study (study question, study design, data collection, analysis, and interpretation); Interpretation and implications in the context of the totality of evidence (is there a systematic review to refer to, if not, could one be reasonably done here and now?, what this study adds to the available evidence, effects on patient care and health policy, possible mechanisms); Controversies raised by this study; and Future research directions (for this particular research collaboration, underlying mechanisms, clinical research).

Do not repeat in detail data or other material given in the Introduction or the Results section.

In particular, contributors should avoid making statements on economic benefits and costs unless their manuscript includes economic data and analyses. Avoid claiming priority and alluding to work that has not been completed. New hypotheses may be stated if needed, however they should be clearly labeled as such.

 
2.7. Acknowledgement
In this section, the author or group of authors can appreciate individuals or organizations who have somehow contributed or funded the study or the writing of the article.
 
2.8. Ethical approval
In this section, the code approved by the university ethics committee should be entered.
 
2.9. Conflicts of Interests/Competing Interests
All authors must disclose any and all conflicts of interest they may have with the publication of the manuscript or an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study presented. Authors should also disclose conflicts of interest with products that compete with those mentioned in their manuscript.
 
2.10. Authorship Criteria
Authorship credit should be based only on substantial contributions to each of the three components mentioned below:
Concept and design of study or acquisition of data or analysis and interpretation of data; Drafting the article or revising it critically for important intellectual content; and Final approval of the version to be published.
Participation solely in the acquisition of funding or the collection of data does not justify authorship. General supervision of the research group is not sufficient for authorship. Each contributor should have participated sufficiently in the work to take public responsibility for appropriate portions of the content of the manuscript. The order of naming the contributors should be based on the relative contribution of the contributor towards the study and writing the manuscript. Once submitted the order cannot be changed without the written consent of all the contributors.
Contribution Details: Contributors should provide a description of contributions made by each of them towards the manuscript. The description should be divided into the following categories, as applicable: concept, design, the definition of intellectual content, literature search, clinical studies, experimental studies, data acquisition, data analysis, statistical analysis, manuscript preparation, manuscript editing, and manuscript review. Authors' contributions will be printed along with the article.

2.11. Financial support
In case of financial support by a special organization, mention the title at the bottom of the page. In the case of not using financial support, it should be clearly mentioned.
 
2.12. Sources and References
  • A maximum of 30 references should be given for research articles.
  • Citations must be from the last 10 years.
  • All sources must be in English. It is necessary to translate the specifications of Persian references into English and the phrase [In Persian] should be given at the end.
  • References should be written according to Vancouver guidelines.
  • It is recommended to use EndNote software or other management software in setting up and organizing references.
  • References should be numbered in parentheses in the order of use in the text and their specifications according to the examples provided from number one.
  • If the number of authors is more than 6, use the phrase et al. after the name of the sixth person.
  • Only the first letter of the title word should be typed in uppercase and all other words should be written in lower case (except for headings, abbreviations).
  • The following databases can be used to find the acronym for the magazine:
https://www.ncbi.nlm.nih.gov/nlmcatalog/journals
http://journalseek.net/
http://www.journalabbr.com/

Some examples of the journal’s reference style are shown below. Please carefully follow the reference style:

  1. Journal Article:

    Urita Y, Watanabe T, Imai T, Samana W, Heiram A, Ehsak A, et al. Influence of chronic ethanol consumption on extra-pancreatic secretory function in rat. N Am J Med Sci. 2009;1(4):239-43. doi: 10.4297/najms.2009.5239.

    Book Chapter:

  2. Ramphal R. Infections due to Pseudomonas species and related organisms. In: Fauci AS, Braunwald E, Kasper DL, eds. Harrison Principles of Internal Medicine. 17th ed. New York, NY: McGraw Hill Medical; 2008:949-56.

    Complete Book:

  3. Margulis L. Origin of Eukaryotic Cells. New Haven: Yale University Press; 1970.

    Link/URL:

  4. U.S. positions on selected issues at the third negotiating session of the Framework Convention on Tobacco Control. Washington, D.C.: Committee on Government Reform, 2002.  Available from: https://www.house.gov/reform/min/inves_tobacco/index_accord.htm. Accessed March 4, 2002.

    5. Dissertation:

Kaplan SI. Post-hospital home health care: the elderly access and utilization. [dissertation]. St. Louis, Mo: Washington University; 1994.


 
3. Tips for the text of the article
Foreign terms that have an exact and accessible equivalent in Persian should be avoided and only when necessary, the Latin equivalent should be written in parentheses in front of the word.
Digital Rectal Examination (DRE): Names, terms, and names of foreigners should be given in the text of the article in English (do not include footnotes).
All percentages should be written in words in the text. For example, 29 percent is correct and should not be written as 29%.
In the Persian text, decimal numbers should be presented in Persian with a slash.

Tips for setting up and drawing tables, diagrams and pictures:
  • It should briefly describe the tables and pictures of the findings.
  • Tables and pictures should be referenced in numerical order in the text of the article.
  • Tables should have a title (at the top of the table) that explains the subject of the table.
  • Diagrams or shapes should have a title (below the diagram or picture) that explains their subject matter.
  • The table cells should not be empty and if empty, enough explanation should be given about it.
  • Any unfamiliar term or abbreviations should be described using subtitles below tables, diagrams, pictures, and maps.
  • The number of pictures, diagrams, and tables of an article is limited and should not be more than one per 1000 to 1200 words.
  • Avoid repeating the results both in the form of tables and diagrams. Avoid providing additional tables, curves, and pictures. For example, a table that has only one row or a graph that shows 2 statistical ratios are considered excessive because the above items can be presented in the text in one or two lines.
  • In the case of using digital pictures, high-quality pictures should be used.
  • Pictures should be clear enough that the findings mentioned in the title or text of the article are visible and, where appropriate, the image should be in color.
 
4. How to submit an article
Respected authors can submit their articles online by registering on the site of the journal (http://jmis.hums.ac.ir).
It is worth mentioning that sending the following files is required:
A) With the names and details of the authors
B) Without the names and details of the authors
C) Article Commitment Form
D) Check List Completed
E) Endnote File
Note: The article commitment form must contain the signatures of all authors. If one of the authors is not mentioned as the responsible author, the sender of the article will be ready to answer the cases regarding the rights of other authors and to answer the correspondence.
 
5. Article file format
Articles should be typed in a single column according to the authors’ guide in Word software without any page layout.
Font type and number:
  • The text of the research article should be written in Persian B Lotus No. 11.
  • Persian abstract should be written with Persian font B Nazanin No. 10.
  • The English abstract should be written in English font Times new roman number 12.
  • The distance between the lines should be considered 1.5.
 
6. Author commitments
  • The responsibility for the accuracy of the contents of the article, the order of the names of the authors, answering to the suppliers of funding for the research if their names are not mentioned in the final section, and answering any legal claims about copyright or content is the responsibility of the author(s).
  • In case of non-compliance with ethical standards and protection of the rights of research participants, this article will be excused from publishing.
  • The authors of the article are responsible for being accountable to those whose names are mentioned in the acknowledgment section.
  • The article should not be published or reviewed in another article when submitted to the Journal of Preventive Medicine until the final opinion is announced.
  • If the article has already been published in English and its translation is sent to this journal, the English version should be certainly informed by mentioning the address of the Journal of Preventive Medicine.
  • The publication of articles published in this journal is not prohibited in English language journals by obtaining a license from both the Journal of Medical Prevention and the destination journal.
 
7. Reviewing procedure
  • Articles will be reviewed, criticized, and evaluated by the Editorial Council. At any stage of the article publishing process, there is a possibility of rejecting the article with the opinion of the Editorial Council.
  • The submitted articles will be reviewed by at least two reviewers whose identities are confidential and according to the article evaluation checklist.
  • The journal tries to inform the authors of the article about the review result of the article in the shortest possible time.
  • The author is obliged to send his revised article to the journal office up to two weeks after receiving the reviewers’ opinions.
  • The author is required to highlight changes in the revised article.
  • After making the proposed modifications, the article will be re-reviewed by experts.
  • Upon final approval of the article, a letter of acceptance for publication of the article in the journal will be sent to the authors.
 
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