Submission Instruction

Journal of Modern Medical Information Science supervised by Health Information Management Research Center in Hormozgan University of Medical Sciences was published in Persian to promote students of management and health information and provide a scientific communication between researchers as an official channel through the publication of the most recent findings. The articles accepted in this Journal include different types of researches such as research articles, review articles, systematic review & Meta-analysis, short communication, letter to the editor, and criticism of book or article.
The Journal will accept the articles in the following fields:
 
·        Medical Library and Information Sciences
·        Health Services Management
·        Health Information Management
·        Medical Informatics
·        Health Information Technology
 
1. Article Structure:
The type of article should determine the exact structure of submission, as follows:
1-1. Original Articles
Should report relevant original research not published before, in the following format:
• Word limit: 3500 words (excluding the abstract and references).
• Abstract: structured up to 300 words to include a Background, Methods, Results and Conclusions.
• References: 40 or less.
• Tables and figures: no more than 7 Tables/Figures
1-2. Short Reports (Case Reports) 
Should describe a case or a number of cases presenting with an unusual clinical aspect of a disease or novel perspectives upon, or solutions to, clinically relevant issues in the following format:
• Word limit: 1000 words (excluding the abstract and references).
• Abstract: unstructured of no more than 200 words.
• References: 10-12
• Tables and figures: no more than 2 Tables/Figures
1-3. Review Articles
Review topics should be related to clinical aspects of infectious diseases, public health and infection control and should reflect trends and progress or a synthesis of data in the following format:
•Word limit: 4000 words (excluding the abstract and references).
• References: 40 or less.
• Abstract: Up to 150 words, unstructured.
• Tables/Figures: Data in the text should not be repeated extensively in tables or figures.
1-4. Mini-Review Article
Review topics should be related to clinical aspects of infectious diseases, public health and infection control and should reflect trends and progress or a synthesis of data in the following format:
• Word limit: 2000 words (excluding the abstract and references).
• References: 20 or less.
• Abstract: Up to 150 words, unstructured.
• Tables/Figures: Data in the text should not be repeated extensively in tables or figures.
1-5. Outbreak Reports
Outbreak reports whether occurring in the community or in the healthcare setting, highlighting the pathogen involved, outbreak detection and investigation carried out and final outcomes of the outbreak. The report may follow either the format of an original article or a brief report depending on the extent of the outbreak. Such reports will take a fast track review t ensure timely publication
1-6. Editorials
Editorials are solicited by the JIPH EIC or editorial board members in the following format:
• Word limit: 1200 words.
• Tables/Figures: A maximum of 1 figure or table.
• References: 10 or less.
• Ensure that there is a clear message in the conclusion.
1-7. Letter to the Editor
These should be submitted in response to recently published articles in the journal addressing a specific issue and to introduce a focused scientific opinion or point of view, in the following format:
• Word limit: 500 words.
• Abstract: none.
• Tables/Figures: A maximum of 1 figure or table.
• References: 10 or less.
• No subheadings.
• Begin with ‘Dear Editor’
2. Article sections:
An article must have the following sections, respectively:
2-1. Title Page: The title page should state:
·         Title: capitalize the initial of each word except prepositions with less than three letters.
·         Author (s): full name of all authors should be mentioned.
·         Affiliation: Author’s affiliation containing: Department, University, City, Country.
·         Corresponding author: one of the authors should be chosen. Address, telephone and fax number and E-mail should be written.
2-2. Abstract :( In English and Farsi) all original articles must accompany a structured abstract up to 250 words. It should be structured as Introduction, Method, Results and Conclusion followed by 3 to 5 Keywords. Keywords will assist indexing the article as they are published with abstract. Use terms from the Medical Subject Headings (MeSH) list of Index Medicus (hhtp://www.nlm.nih.gov/mesh/MBrowser.html). Authors need to be careful that the abstract reflects the content of the article accurately.
2-3. Introduction: This should summarize the purpose and the rationale of the study. It should neither review the subject extensively nor should it have data or conclusions of the study.  
2-4. Materials & Methods: This should include exact method of observation or experiment. If an apparatus is used, its manufacture's name and address should be given in parenthesis. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex, with mean age ± standard deviation must be given. Statistical method must be mentioned and specify any general computer program used.
2-5. Results: It must be presented in the form of text, tables and Figures. The contents of the tables should not be all repeated in the text. All tables should be written in English and Persian in seprate word file.
Instead, a reference to the table number may be given. Long articles may need sub-headings within some sections (especially the Results and Discussion parts) to clarify their contents.
2-6. Discussion: This should emphasize the present findings and the variations or similarities with other work done in the filed by other workers. The detailed data should not be repeated in the discussion again. Emphasize the new and important aspects of the study and the conclusion that follow from them. It must be mentioned whether the hypothesis mentioned in the article is true, false or no conclusion can be derived.
2-7. Acknowledgement: All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section. It should include persons who provided technical help, writing assistance and departmental head who only provided general support. Financial and material support should also be acknowledged.
2-8. References: In the text, references with one or two authors should be cited with the author’s or authors’ surname(s) and year of publication in brackets; references with three or more authors should be cited with the first author’s surname followed by "et al." and the year of publication in brackets. In the final list, they should be in alphabetical order, and chronologically for more than one reference with the same authorship. Each reference begins with the names of all authors and the year of publication. For references to journals give titles of articles in full, inclusive pagination, and journal titles. For references to books, include all author’s names, chapter titles (if any), editor (if any), book title, city of publication, publisher’s name, and year of publication. Note the following examples:
Journal Articles:
Gordon MT, Bell SC, Mee AP, Mercer S, Carter SD, Sharpe PT. 1993. Prevalence of Canine Distemper Antibodies in the Pagetic Population. J Med Virol 40:313–317.
Books:
Zuckerman AJ, Banatvala JE, Pattison JR, editors. 2000. Principles and practice of clinical virology, 4th ed. Chichester and New York: John Wiley & Sons, Inc. 776 p.
Chapters in Books:
Lazinski DW, Taylor JM. 1993. Structure and function of the delta virus antigens. In: Hadziyannis SJ, Taylor JM, Bonino F, editors. Hepatitis delta virus—molecular biology, pathogenesis, and clinical aspects. New York: Wiley-Liss, Inc. p 35–44.
 
3. Some Important Notes:
3-1. considering the fact that research involved group work, all authors’ names must be mentioned in details in order of their contributions.
3-2. the corresponding author is legally responsible for excluding other researchers in the article.
3-3. the authors are responsible for the accuracy of the article, the orders of authors’ names, responding to financial supporters in case that their names are not mentioned and responding to any legal claims or copyright.
3-4. The author is required to send the revised articles up to two weeks after receiving the reviewer’s comments; otherwise the journal will not publish the article after the above- mentioned date.
3-5. it is essential to observe ethical standards in the study; otherwise, the article will be rejected.
3-6. Authors are responsible to answer to those people or organizations whose names are mentioned in acknowledgment.
3-7. Journal is not responsible to resolve the claims or conflicts between authors.
3-8. the journal has full authority in accepting or rejecting the articles, it also has the authority to edit the articles scientifically, literary, or to summarize the articles.
3-9. When the article is accepted, the journal is the owner of copyright.
3-10. it is allowed to use the content of journal if you cite the references in your own article.
3-11. Tables and Figures: All tables and figures must be presented in a coherent framework and in accordance with text.
Pictures, diagrams and tables must be placed at right place. Avoid additional tables, figures and charts. The overall number of pictures, diagrams and tables is limited and they must not be more than one per 1,000 to 1,200 words i.e. three or four A4 pages. However, the rest of diagrams and tables must be inserted in appendix.
Tables and figures must be briefly explained. They must be numbered consecutively in accordance with their appearance in the text and each table must place notes above it. Every diagram must also have a note above it to explain about the diagram.
It is better to not to leave the cells empty; but if it is empty, they must be explained in detail. Number figures consecutively in accordance with their appearance in the text and place any figure notes below the figure body.
3-12. Abbreviations: Well-known abbreviations must be used; however, when uncommon abbreviation is used, they must be defined. The abbreviations must be used when they are repeated at least three times except for degrees and percentages. In other cases, it is recommended to use the international metric system based on Vancouver.
 
4. Legal Aspects:  The article should not be published or submitted to be published in another journal, and if it is presented in conferences or scientific seminars, the name and date of them must be mentioned. If during the review i.e. after 4 months from the submission date the article is accepted to be published in another journal, the author is obliged to inform the editorial board immediately.
 
5. Journal Publishing Agreement Form: “To authors" which is available in journal’s website must consist of all authors’ signatures and this means that all authors have accepted the following legal terms. If the corresponding author is unknown in the article, the person who has sent the article is in charge of necessary contacts.
 
6.  How the Articles Are Reviewed
- The editorial board and editor in chief will study, review and evaluate the article. The editorial board has the authority to edit the article.
- On the basis of evaluation list, the articles are evaluated by at least two reviewers whose identities are hidden.
- The Journal tries to inform the authors of the results in the shortest possible time.
- After fulfilling the proposed amendments, the article will be re-examined by reviewers and the final result will be submitted to editor-in-chief.
- Right after the final approval of article, the acceptance letter will be sent to the authors.
 
7. Manuscript Preparation
Manuscripts should be in word Document (Microsoft word 97, 2003, 2007, 2010, and 2013)
    Fonts:

  • Persian content font:11 B Lotus
  • Persian abstract font: 10 B Nazanin
  • English abstract font: 12 Time New Romanc
  • Line spacing = 1.5.
8. Article Submission
Authors should submit their manuscript online via registration at http://dsme.hums.ac.ir. It is notable to submit the article in two forms of files namely:
  • "with the name(s) and affiliation(s) of the author(s)"
  • “Without the name(s) and affiliation(s) of the author(s)".

In addition, a completed copy of signed cover letter along with the signed copyright assignment form (available from the Journal site) should be provided.


View: 794 Time(s)   |   Print: 94 Time(s)   |   Email: 0 Time(s)   |   0 Comment(s)

© 2015 All Rights Reserved | Journal of Modern Medical Information Sciences

Designed & Developed by : Yektaweb