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:: Submission Instruction ::

Journal of Modern Medical Information Science supervised by Health Information Management Research Center in Hormozgan University of Medical Sciences was published in Persian to promote students of management and health information and provide a scientific communication between researchers as an official channel through the publication of the most recent findings. The articles accepted in this Journal include different types of researches such as research articles, review articles, systematic review & Meta-analysis, short communication, letter to the editor, and criticism of book or article.

The Journal will accept the articles in the following fields:

  • Medical Library and Information Sciences
  • Health Services Management
  • Health Information Management
  • Medical Informatics
  • Health Information Technology

Article structure:

An article must have the following sections, respectively:

Title: it must be concise and informative.

Author (s), Corresponding Author: author(s)’ full name, academic degree and scientific information as well as e-mail address and fax number must be written under the title. (The author’s title such as MD, PhD, BS, and MSc should precede author’s name).

Abstract: an abstract must be structured by following headings: Introduction, Methods, Results and Conclusion). It must not exceed 250 words.

The abstracts should include the following items:

- Introduction: it must include the main question(s) and the purpose(s) of the study.

- Methods: it includes Study design, Sampling, samples information participating in the study, place of study and explanation of the implications of the study.

- Results: it includes the summary of collected data.

- Conclusion: it includes the summary of findings and their interpretations.  Their discussion and conclusion are structured and it also involve a summary of the comparison of findings with similar studies, the strengths and weaknesses of the study, the explanation of the possible applications to provide services and final conclusion.

An English Abstract must also be written including the following headings: Introduction, Methods, Results, Conclusion, and Keywords.

CASE REPORT

Abstract: it must not exceed 125 words and includes the following headings:

- Background and history of study: the purpose of the study must be explained.

- Clinical Findings: it includes a summary of clinical findings, most important laboratory abnormalities, treatment and outcomes.

- Conclusion: it includes a summary of the main findings and discoveries and the reason of its uniqueness.

Review articles

Abstract: it is mostly unstructured and must not exceed 250 words; however, if it is structured, it must not exceed 300 words and it must include the following headings:

- Introduction: it includes the purpose of the study.

- Sources: it includes references.

- Methods: it includes the number of previous studies and the selection criteria.

- The contents: it contains the data collection, the coherence and cohesion of the text and the integrity of findings and results.

- Conclusion: it consists of the primary conclusion and clinical applications of the results.

•   Keyword

•   Introduction

•   Method

Findings: The findings must be shown in tables and figures and then they must be explained in the text.

Discussion and results: it must preferably be structured. It must focus on important and new aspects of study. Data or other issues presented in the introduction or findings must not be repeated in the discussion. A review of the previous articles must be included in this section and the results must be compared with the results of previous studies. The results are consistent with the purpose of the study. New hypotheses must be stated. The new suggestions for further studies must be proposed. The interpretation of the results must be explained. And finally the results must be compared with the predicted results.

Conclusion: it consists of final conclusion.

Acknowledgment: The author(s) must appreciate those who supported the study financially and mentally by their technical assistance, writing, etc. If it’s possible, the reason of this appreciation should briefly be noted.

References: The Vancouver referencing style must predominantly be used in the journal.

• Tables and figures: All tables and figures must be presented in a coherent framework and in accordance with text.

Pictures, diagrams and tables must be placed at right place. Avoid additional tables, figures and charts. The overall number of pictures, diagrams and tables is limited and they must not be more than one per 1,000 to 1,200 words i.e. three or four A4 pages. However, the rest of diagrams and tables must be inserted in appendix.

Tables and figures must be briefly explained. They must be numbered consecutively in accordance with their appearance in the text and each table must place notes above it. Every diagram must also have a note above it to explain about the diagram.

It is better to not to leave the cells empty; but if it is empty, they must be explained in detail. Number figures consecutively in accordance with their appearance in the text and place any figure notes below the figure body.

• Abbreviations: Well-known abbreviations must be used; however, when uncommon abbreviation is used, they must be defined. The abbreviations must be used when they are repeated at least three times except for degrees and percentages. In other cases, it is recommended to use the international metric system based on Vancouver.

Ethics: patient's name must not be mentioned. If the picture of patient is used, the eyes must be covered and patient’s written consent is needed. If the laboratory animals are studied, the Guidelines for Ethical Conduct in the Care and Use of Animals must be observed.

Copyright: the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. For example, you must have the legal permission from the owner or the author to use a caption in another article. Appropriate consents and permissions must be obtained before the study starts and it must be mentioned in the study. It is essential to register the clinical trials before their publication and before being used in national committee for registration of clinical trials.

Statistical methods: they must be described by details. If possible, proper numerical measurement error should be mentioned. It should not be written as statistical hypotheses (e.g. the use of the value of P). The side effects should be determined. People who are excluded from the test should be identified. The Software should be identified and the description of tests should be briefly and comprehensively explained so that it could be understandable for all readers.

General Rules: the present study must use past tense for the findings of the research and present or future tenses for findings of other articles. Avoid the obscure and complex phrases.

• Case Report Structure

Ethical standards must be observed in a case report study and patient’s privacy must be kept secure, as well as patient’s written consent must be filled out and it must be attached to the article. The article includes the following headings:

- Abstract

- Key words

- Introduction

- Content

- Discussion

- Conclusion

- Acknowledgement

- References

- Tables

- Acronyms and abbreviations

Review article structure: it has the fundamental structure of report research. It is necessary to describe the methods in details.

Legal aspects:  The article should not be published or submitted to be published in another journal, and if it is presented in conferences or scientific seminars, the name and date of them must be mentioned. If during the review i.e. after 4 months from the submission date the article is accepted to be published in another journal, the author is obliged to inform the editorial board immediately.

Journal Publishing Agreement form: “To authors" which is available in journal’s website must consist of all authors’ signatures and this means that all authors have accepted the following legal terms. If the corresponding author is unknown in the article, the person who has sent the article is in charge of necessary contacts.

Some important notes:

1. Considering the fact that research involved group work, all authors’ names must be mentioned in details in order of their contributions.

2. The corresponding author is legally responsible for excluding other researchers in the article.

3. The authors are responsible for the accuracy of the article, the orders of authors’ names, responding to financial supporters in case that their names are not mentioned and responding to any legal claims or copyright.

4. The author is required to send the revised articles up to two weeks after receiving the reviewer’s comments; otherwise the journal will not publish the article after the above- mentioned date.

5. It is essential to observe ethical standards in the study; otherwise, the article will be rejected.

6. Authors are responsible to answer to those people or organizations whose names are mentioned in acknowledgment.

7. Journal is not responsible to resolve the claims or conflicts between authors.

8. The journal has full authority in accepting or rejecting the articles, it also has the authority to edit the articles scientifically, literary, or to summarize the articles.

9. When the article is accepted, the journal is the owner of copyright.

10. It is allowed to use the content of journal if you cite the references in your own article.

• How the articles are reviewed

- The editorial board and editor in chief will study, review and evaluate the article. The editorial board has the authority to edit the article.

- On the basis of evaluation list, the articles are evaluated by at least two reviewers whose identities are hidden.

- The Journal tries to inform the authors of the results in the shortest possible time.

- After fulfilling the proposed amendments, the article will be re-examined by reviewers and the final result will be submitted to editor-in-chief.

- Right after the final approval of article, the acceptance letter will be sent to the authors.

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